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How to rename account in navigation pane in Outlook 2013?


If you setup your account in Outlook 2013 using Exchange ActiveSync and want to rename the account from [email protected] to Personal, you cannot rename it as a regular IMAP/SMTP account: File > Account Settings > Select account and then Change… > More Settings…

However, you can rename the account by going to Send/Receive > Define Send/Receive Groups and edit the Group Name then select the account and click on the General tab. Under Mail Account you can name the account any way you want to.

Define Send/Receive Groups

Edit Send/Receive Groups

Rename Exchange Active Sync Account

Click OK and now you will see in Outlook pane the new account name.


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How to create Out Of Office reply without MS Exchange

If you don’t have an Exchange server you can create an auto-reply template:

  • Create an auto-reply email template and save it as an Outlook template

Save As folder

  • Create a message reply to send an automatic reply to your emails. In Tools | Rules and Alerts create a new rule (Start from a blank rule, click Check messages when they arrive)

Rules and Alerts

Check messages whe they arrive

  • In Which condition(s) do you want to check? window select the Sent Only To Me

sent only to me

  • In What do you want to do with the message? window select the Reply using a specific template check box. In the Select A Reply Template dialog box, click the email template that you created as auto-reply template.

Reply using a specific template

  • Click on the a specific template link to browse for the auto-reply email template. The template should be in the User Templates in File System from the Look In drop down box

Select a Reply Template

  • Name your rule and click the Finish button.

Turn on this rule

Please note that this rule will send the reply only one time to each sender (Outlook will save a list of email addresses it has responded to prevent sending repetitive replies, but if the Outlook is closed the list is deleted)

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Have replies sent to different email address

If you want to receive replies to your emails on a different email address then that from which you originally sent the email you can use the Direct Replies To option.

Create a new message and click the Options tab and then click the Direct Replies To option in the More Options section.


Under Delivery Options make sure that he Have Replies sent to check box is checked (it automatically checks when you type an email address) and specify the email address where to sent the replies to this email message.

Now the replies to this email messages will go to the specified email address.


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How to use Quick Parts in Microsoft Outlook

Outlook quick parts

Use Quick Parts to insert reusable piece of content or any preformatted snippets you create.
Simply highlight the entire block of text and images you want to add as Quick Parts. Now select the Insert tab and click on the Quick Parts button (which by default the list is empty). Click on the Save Selection to Quick Part Gallery…

In the Create New Building Block window type a name for this quick part, select the Gallery where to save it (you can add several galleries for different categories), and a description.

Click on the OK  button to add it to the gallery. If you click again on the Quick Parts button you will see it in the list.

Next time you need to use that block of text and image just select it from the Quick Parts list and it will be added in the email body.

Quick Parts is also available in Word

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Windows Explorer Send To Mail Recipient always sends the email in plain text

Send email as attachment

Whenever you select to send a file by email  using Windows Explorer Send To Mail option (right click on it and select Send To | Mail recipient) the email is automatically in plain text and additional text is included:


If you want to send the email in HTML automatically and remove the additional text from the email body you can use the solution offered by Microsoft “Outlook: Send To Mail Recipient opens an Outlook plain text message”. Unfortunately this solution allows you to attach only one file – too bad.
I had searched for a fix to this problem and I stumbled upon Stephen’s Scribble Pad describing how to replace the default MAPIMail link with a visual basic script file. Additionally the script includes the default signature:


Create a new text document and paste the above code and save the file. Rename the file to Mail Recipient.vbs and then create a shortcut and rename it to Mail Recipient or whatever name you like. Customize the shortcut’s icon (I use the default Outlook 2007 icon, found in Program Files) and move your new shortcut to your “Send to” folder (i.e. for Windows 7 C:\Users\Nicu\AppData\Roaming\Microsoft\Windows\SendTo).

Rather don’t delete the original MAPIMail link, just change it’s attributes to hidden (you may want it back again later).