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How to create Out Of Office reply without MS Exchange

If you don’t have an Exchange server you can create an auto-reply template:

  • Create an auto-reply email template and save it as an Outlook template

Save As folder

  • Create a message reply to send an automatic reply to your emails. In Tools | Rules and Alerts create a new rule (Start from a blank rule, click Check messages when they arrive)

Rules and Alerts

Check messages whe they arrive

  • In Which condition(s) do you want to check? window select the Sent Only To Me

sent only to me

  • In What do you want to do with the message? window select the Reply using a specific template check box. In the Select A Reply Template dialog box, click the email template that you created as auto-reply template.

Reply using a specific template

  • Click on the a specific template link to browse for the auto-reply email template. The template should be in the User Templates in File System from the Look In drop down box

Select a Reply Template

  • Name your rule and click the Finish button.

Turn on this rule

Please note that this rule will send the reply only one time to each sender (Outlook will save a list of email addresses it has responded to prevent sending repetitive replies, but if the Outlook is closed the list is deleted)

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