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How to use Quick Parts in Microsoft Outlook

Outlook quick parts

Use Quick Parts to insert reusable piece of content or any preformatted snippets you create.
Simply highlight the entire block of text and images you want to add as Quick Parts. Now select the Insert tab and click on the Quick Parts button (which by default the list is empty). Click on the Save Selection to Quick Part Gallery…

In the Create New Building Block window type a name for this quick part, select the Gallery where to save it (you can add several galleries for different categories), and a description.

Click on the OK  button to add it to the gallery. If you click again on the Quick Parts button you will see it in the list.

Next time you need to use that block of text and image just select it from the Quick Parts list and it will be added in the email body.

Quick Parts is also available in Word

2 thoughts on “How to use Quick Parts in Microsoft Outlook

  1. is there a way to have the quick parts building blocks list show as a list of the category names and building block names, when used in Excel 2010? I don’t want to see the contents of each building block and have to scroll through many building blocks in the list, to find the one I need. I want to click on “quick parts” and instead see a list of building blocks names and their categories. Can’t find anything in Office help file or in google.

  2. Well, I think the answer is no.

    You can press the letter key for the first letter letter of the name of an item – the selector will jump to the next item that starts with that letter. Pressing the same letter repeatedly will cycle hrough the list.

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